RECESSED COMMISSION MEETING
November 12, 2008

CALL TO ORDER
Commissioner Williams called the recessed meeting to order at 1:00 p.m. At this time Commissioner Williams turned the meeting over to the new Chairman of the County Commission, James Graves. 

APPROVE MINUTES, APPROPRIATIONS, EXPENDITURES, REQUISITIONS, TRAVEL EXPENSE AND ALL JOURNAL ENTRIES TO BE POSTED
Commissioner Willingham made the motion to approve. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

PUBLIC COMMENTS
None

NEW BUSINESS
Establish day and time of County Commission Meetings
Chairman Graves stated the first item on the agenda is to establish the day and time of Commission Meetings. Anytime there is a change in Commissioners, this is the first order of business. He had no objection to staying with the same date and time, the second and fourth Tuesday of each month at 10:00 a.m.
Commissioner Willingham made the motion to establish that the Commission Meetings will be held the second and fourth Tuesday of every month at 10:00 a.m. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

Remove Wiley Kitchens’ signature from bank accounts and add James D. Graves’ signature
Commissioner Willingham made the motion to remove Wiley Kitchens’ name from all accounts and add James Graves to all bank accounts. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

Consider awarding Bid No. 977 Maintenance Building (OHV Park)
Mr. John Seller, Director of the OHV Park, recommended that the Commission reject all bids for the maintenance building at this time.  Commissioner Willingham made the motion to reject all bids. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

Consider awarding Bid No. 979 One (1) or more new current model pick-up truck(s)
Mr. Gary Teichmiller, County Administrator, stated this is a vehicle for the Animal Shelter. Only one (1) bid was received and Mr. Teichmiller recommended rejecting this bid.  Commissioner Willingham made the motion to reject Bid No. 979. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

Consider plat for Point of View Estates Subdivision located in District 2 on County Road 904 and 905
Mr. Keith Creel, Engineering Assistant, stated on October 14 the Commission approved a preliminary plat for Point of View Estates Subdivision. County Road 905 is a Winston County Road and County Road 904 has to be constructed. The Developer has come back and split the four lots that are on County Road 905 on to a separate plat as Phase I. This falls under a minor subdivision; all lots connect to an existing road. Mr. Creel recommended approval of this minor subdivision.
Commissioner Willingham made the motion to approve the minor subdivision. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

EMA Vehicle
Commissioner Williams made the motion to surplus/transfer EMA vehicle to the Voluntary Fire Department. Commissioner Willingham seconded, and upon a voice vote, the motion carried unanimously.

OLD BUSINESS

OHV Park
Commissioner Williams stated in order to continue work on the OHV Park, the county is obligated to apply for various permits with the Army Corps of Engineers requesting authorization to impact identified streams. Mr. Sellers recommended the proposal by St. John & Associates for the following:
Nationwide Permit 14: Pre-construction Notification that will allow up to ½ acre of jurisdictional water crossings. This permit approval has a 30-45 review period. Cost - $4,500.00
Updating Master Plan of the Stony Lonesome OHV Park to reflect the new entry, the road relocation, the expanded Rock Crawling areas and updated trail systems. Cost - $1,800.00
Commissioner Williams made the motion to approve the Nationwide Permit 14 and the updating master Plan. Commissioner Willingham seconded, and upon a voice vote, the motion carried unanimously.

NEXT REGULAR COMMISSION MEETING TUESDAY, NOVEMBER 25, 2008
Chairman Graves announced the next regular Commission Meeting will be Tuesday, November 25, 2008 at 10:00 a.m. in the Commission Office Conference Room.

ADJOURN
Chairman Graves entertained a motion to adjourn. Commissioner Willingham made the motion to adjourn. Commissioner Williams seconded.

__________________________        _____________________________         __________________________
James D. Graves, Chairman                  J. Douglas Williams                                       Wayne Willingham
                                                            Associate Commissioner                                Associate Commissioner